As the Project Manager, you will oversee moderate to high complexity projects from project initiation to closing. In collaboration with Business and Financial Affairs management teams, this position is responsible for project planning, team formation, conducting needs assessments, participating in request for proposals and vendor selection processes, and providing recommendations to the stakeholders and Business Process Improvement Initiatives (BPII) Steering Committee. During project implementation, this position is responsible for assigning responsibilities and managing schedules/resources to ensure projects are on time and within budget. This position will facilitate and/or perform business process analysis, systems analysis, and change management. The Project Manager reports to the Director of Business and Financial Systems.
Your responsibilities will include:
Project Management: Oversees moderate to high complexity projects from project initiation to closing. Duties include, but are not limited to:
Project initialization, planning and scope
Resource planning, scheduling, time and cost estimating, documentation
Conducting business process analysis (BPA)
Creating project initiation, recommendation, and closing papers
Providing detailed financial analysis (return on investment (ROI)) to support recommendations including budgetary impacts
Preparing and executing project quality assurance procedures
Managing risks and issues
Monitoring and reporting project progress and ensuring all project documentation is complete, current, and stored appropriately
Organize and hold project progress meetings. Prepare emails and announcements to communicate project updates to the campus, stakeholders, core team(s), management, and BPII Portfolio Manager, Sponsors and Steering Committee.
Risk and Change Management:
Work with Human Resources’ Organization Development Team on change management and with Risk, Compliance and Policy Services to introduce risk awareness by proactively identifying and raising control deficiencies and driving diligent risk remediation.
Develop strong relationships with all project stakeholders.
Standardization and Best Practices:
Following PMI Book of Knowledge (PMIBOK) for standard project methodologies on all Business and Financial Affairs projects researches and recommends industry best practices and incorporates them into the project implementation plan. Ensures project solutions meet Federal and State rules, and University policies and standards.
Work with vendors, partner with stakeholders, and influence strategic planning based on industry analysis and standards. Work with stakeholders on post implementation benefits. Other duties as assigned.
Bachelor's degree in Business Administration, Information Systems, or related field.
Five (5) years of project management experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties listed above.
Demonstrated experience in managing large software implementation projects, including successful leadership of application software initiatives, either vended solutions or in-house developed applications.
Demonstrated excellent written and verbal communication skills with a diverse group of business and technical teams.
Demonstrated ability in creative problem solving with excellent judgement.
Demonstrated ability to effectively translate, simplify and communicate technical information to business stakeholders.
Demonstrated excellent organizational skills.
Proficient with project management and process analysis tools, including MS Project, Smartsheet, and Visio.
Demonstrated ability to conduct thorough research into project and process analysis related issues and products.
Demonstrated ability to adapt to shifting demands and timelines through analytical and problem-solving capabilities.
Highly self-driven and self-motivated and the ability to work collaboratively in a professional and productive manner.
Any of the following Project Management Institute (PMI) certifications: Project Management Professional (PMP), Program Management Professional (PgMP), Portfolio Management Professional (PfMP), Certified Associate in Project Management (CAPM), PMI Professional in Business Analysis (PMI-BPA), PMI Agile Certified Practitioner (PMI-ACP), PMI Risk Management Professional (PMI-RMP), or PMI Scheduling Professional (PMI-SP).
Kaizen or Six-Sigma experience
Higher education experience
Change management experience
Implementation of Travel and Expense Management, Contract Management, or other Business Services systems experience
Western Washington University was established in 1899 as a normal school. The University is located on a picturesque campus in Bellingham, Washington – a Pacific Rim city of over 76,000 nationally recognized for quality of life, outdoor adventure, and environmental stewardship. With two major urban centers, Seattle and Vancouver, BC, located within 90 miles, Bellingham residents also have easy acc...ess to urban attractions. Western enrolls 14,979 students and offers more than 150 undergraduate and 30 graduate programs. Consistently highly ranked by U.S. News and World Report, Western was recently named the highest-ranking public, master’s-granting university in the Pacific Northwest in the publication’s 2011 college rankings. Western strives to fulfill a mission supported by the core values of excellence, engagement, diversity, community service, integrity and innovation.