Director, Sustainable Capital Planning & Project Management
Location: Swarthmore, Pennsylvania
Type: Full Time
Submit application with pay expectations, including a resume and cover letter, by March 8, 2024.
4 Year Degree
Internal Number: 495336
Reporting to the Associate VP for Sustainable Facilities Operations and Capital Planning, the Director accomplishes the department’s mission by working with campus stakeholders and various consultants, designers, and builders and by forming and guiding teams that provide project governance and oversight to deliver a successful capital program. The Director leads the College’s annual capital plan development and prepares materials for plan approval by the Board of Managers.
The ideal candidate has broad experience and knowledge in capital planning, construction project delivery, and institutional facilities management. The person will possess strong and creative leadership acumen, adeptness at budget development and management, analytical and problem solving competency, strong communication skills, and experience in working within an institutional setting. The ideal candidate is ready to step into this role and lead the College’s dynamic Sustainable Capital Planning and Project Management Department.
Campus Planning: Provide overall management for campus planning at a variety of scales, from strategic visioning and campus master planning to precinct planning and planning for facility types. Work with and through direct reports to conduct consensus-driven processes as needed to form well-grounded, coherent, and practical plans for the long-term physical growth of the institution within a framework of environmental sustainability and fiscal responsibility.
Department Management: Provide overall administrative management of the Sustainable Planning and Project Management Department through sound fiscal management, efficient workflow practices, departmental metrics, and annual assessment.
Capital Budgeting: Lead the annual facilities capital planning process to develop a comprehensive, balanced and accurate annual capital plan proposal for approval by the Board of Managers, which adequately forecasts upcoming capital needs and reflects institutional priorities.
Personnel Management: Manage and develop the department’s staff to meet evolving needs and department workload, fostering a culture of teamwork, support, and a shared sense of mission.
Project Management: Manage the planning, budgeting, design, and construction for assigned capital projects, both those arising from routine replacement and renewal and from larger strategic initiatives funded through capital campaigns, gifts, and/or debt financing, in accordance with the College’s capital project approval process.
Oversee outsourced project management, contract administration, and outside legal counsel, as required, to support the department’s workload. This position may occasionally supervise student workers or interns, including outside program and project managers hired to augment in-house staff.
Directly supervises 3 Full-time Sr. Project Managers (campus planner, small projects & large capital projects), 1 Part-time Sr. Project Manager (campus infrastructure), 1 Project Manager (interiors) & Capital Program coordination with 1 Project Manager (ADA, faculty housing & capital projects).
Who you are:
Knowledge of the fields of institutional/commercial facilities planning, design, engineering, and construction.
Knowledge of computer-based spreadsheet, word processing, and scheduling programs.
Demonstrated effective written and verbal communication skills.
Well-developed emotional intelligence, strong interpersonal skills, initiative, logical thinking, and a sense of humor.
Strong understanding of capital project budgeting, including allowances, contingencies, and owner’s reserve. Knowledge of project cost accounting including cash flow projections, commitments-based and cash-based accounting, accruals, and capital planning and forecasting.
Knowledge of basic accounting principles and theories, including capitalization and depreciation, cost accrual, commitments-based and cost-based accounting, and capital and operating budgets.
Ability to read and understand construction plans and specifications.
Experience with a variety of project delivery methodologies, including Design/Bid/Build, Design-Build, and Construction Management At-Risk.
Knowledge of best practices for consulting, design and construction contract forms, including standard provisions regarding bonding, indemnification, standard of care, substantial and final completion.
Experience in administering Request for Qualifications (RFQ) and Request for Proposal (RFP) processes for all services related to the work of the department.
A demonstrated commitment to ongoing professional education.
Excellence in communication & presentation skills
What you bring:
Baccalaureate degree in facilities planning, design, or construction management from an accredited college or university.
Minimum 10 years experience in campus or institutional planning at a range of scales, from long-range strategic facilities planning to shorter-term and more complex precinct and project planning.
Minimum 10 years experience in project management, including project budgeting and design and construction management, demonstrated by successful completion of multiple capital projects in new construction and renovation with project budgets in excess of $50 million.
Minimum 7 years staff supervisory experience.
Ability to work occasional evenings and weekends in support of College functions and project-related public hearings.
Master’s degree in facilities planning, design, or construction management from an accredited college or university.
Significant progressive relevant experience in the higher education field.
Competency in Revit and experience with project management software systems.
Knowledge of Living Building Challenge certification programs administered by the International Living Future Institute.
Demonstrated commitment to environmental sustainability in the planning, design, and construction of major capital projects.
Strong graphic design skills, applied to communicate complex topics to a variety of audiences.
Since its founding in 1864 by the Religious Society of Friends (aka Quakers), Swarthmore College has given students the knowledge, insight, skills, and experience to become leaders for the common good. With a curriculum unmatched among liberal arts colleges of its size, Swarthmore offers more than 600 courses and undergraduate research opportunities—from the humanities and performing arts to the social and natural sciences and engineering. Swarthmore’s idyllic, 425-acre arboretum campus features rolling lawns, a creek, wooded hills, and hiking trails. It is located just 11 miles from Philadelphia. The diversity of perspectives represented by Swarthmore students, faculty, and staff—including different viewpoints, identities, and histories—contributes to the community’s strong sense of open dialogue and engagement with ideas and issues.